Executive Assistant & Office Manager
$80k/y-$85k/y
15 days ago
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OnsiteFull-timeMid
Summary
Ipsos in US is seeking an Executive Assistant & Office Manager to provide high-level administrative and operational support to executive leaders in North America, based in Seattle, WA or Chicago, IL, requiring on-site presence five days a week.
About the Role
The role involves supporting multiple senior executives with calendar and event management, preparing reports and presentations, drafting correspondence, arranging complex domestic and international travel, managing expense reports and invoices, maintaining vendor relationships, interfacing with internal and external stakeholders, resolving IT and security issues, coordinating project planning and meetings, tracking performance metrics and budgets, overseeing office operations and facilities, managing onboarding and offboarding processes, leading social committee activities, and implementing office morale initiatives.
About You
Required:
- Bachelor's degree or equivalent work experience.
- Minimum 4 years of executive administrative management experience, preferably with office management experience.
- Ability to manage sensitive matters with confidentiality and discretion.
- Strong organizational skills with ability to prioritize and coordinate multiple tasks.
- Expertise in Microsoft Office applications including Outlook, MS Teams, SharePoint, Word, Excel (intermediate required, advanced preferred), and PowerPoint (intermediate).
- Excellent verbal and written communication and time management skills.
- Experience with scheduling, complex meeting arrangements, and domestic/international travel accommodations.
- Creative problem solver with a hands-on approach.
- Resourceful and proactive in sourcing information.
- Ability to exercise tact and discretion in a professional international environment.
Preferred:
- Residence in Seattle, WA area or Chicago, IL.
- Advanced Excel skills.
Benefits
- Career development opportunities.
- Exceptional benefits package including generous PTO, healthcare plans, and wellness benefits.
- Flexible workplace policy.
- Strong collaborative culture.
- Commitment to diversity and inclusion.
- Great Place to Work Certification in 2022 & 2023.
Ipsos is one of the world’s leading independent market research companies controlled and managed by research professionals. Founded in France in 1975, Ipsos has grown into a global research group with a presence in 89 countries.
Ipsos researchers assess market potential and interpret market trends. They develop and build brands. They help clients build long-term relationships with their customers. They test advertising and study audience responses to various media and they measure public opinion around the globe.
Simply put, Ipsos knows people. As one of the most innovative market research companies in the world we are constantly evolving to deliver a total understanding of people, society and the markets we all trade in.
Seattle, WA