Search for IT Administrative Assistant roles in Philadelphia, with a focus on project management support and administrative tasks. I prefer in-person job settings and ideally want positions offering a salary of $65,000 or more.

Okay, I've searched for IT Administrative Assistant roles in Philadelphia that emphasize project management support and administrative tasks, require in-person work, and offer a salary of at least $65,000. I found 45 positions for you to explore.

IT Administrative Assistant

Philadelphia, PA

Project Management

Full Time

$65000+

Can you help me to analyze the job description and company culture?

Sure. Here's the analysis:

Job Analysis:

The IT Administrative Assistant & Project Management Support Specialist role is fundamentally about ensuring effective operational and administrative support for high-level city executives within the Office of Innovation & Technology. This involves managing schedules, facilitating communication across various internal and external entities, coordinating meetings and events, and providing project management assistance. Given the nature of municipal operations, candidates will likely navigate the complexities of budgeting, procurement, and multiple project workflows. Success in this position requires a proactive approach, attention to detail, and the ability to juggle diverse priorities while maintaining professionalism and confidentiality. A strong administrative background, along with excellent communication skills, will enable candidates to handle the dynamic challenges inherent in supporting senior leadership and city initiatives effectively.

Company Analysis:

The City of Philadelphia stands out as a large and influential employer that plays a crucial role in local governance and community services. As a stable player in the public sector, it prioritizes values such as service, integrity, and diversity, which permeate its work culture. Employees are expected to embody these principles, fostering an environment that values inclusivity and innovation. This setting may be fast-paced and mission-driven, presenting individuals in this role with opportunities to liaise with various stakeholders across different departments and organizations, enhancing visibility and impact. The IT Administrative Assistant & Project Management Support Specialist position is strategically aligned with the city’s goals of effective service delivery and operational excellence, ultimately helping to realize the broader mission of enhancing life for Philadelphia residents. When considering fit, candidates should reflect on their adaptability and commitment to public service, as the role is integral to the city's initiatives and projects.

Mock up some interview questions based on the job description.

Absolutely. Here are some mock interview questions that could come up:

Tell me about a time when you had to manage multiple priorities. How did you ensure everything was completed on time?
Describe a challenging administrative problem you faced and how you resolved it.
Can you give an example of a situation where you had to coordinate a project involving various stakeholders? How did you ensure effective communication?
How would you handle a situation where a scheduling conflict arises for important meetings with the CPMO and CEO?
What steps would you take to track budget discrepancies and prepare procurement requests accurately?
Explain your process for organizing confidential data and ensuring its integrity.
Imagine you are tasked with planning a city-wide event involving multiple departments. What elements would you prioritize, and how would you approach potential logistical challenges?
If you notice a repetitive administrative issue in your office, how would you propose a solution?
What excites you about working for the City of Philadelphia and contributing to its technology initiatives?
How do the values of inclusion and collaboration resonate with your own work ethic?
What do you believe are the key challenges the City of Philadelphia faces in terms of IT management, and how would you help address them in this role?
What specific tools or methodologies do you find most effective when managing communication across teams?
How do you prioritize tasks when given a high volume of administrative work with tight deadlines?
What would you like to know about the team dynamics in the Office of Innovation & Technology?
Could you ask about the expectations for project management support in terms of specific key performance indicators?

Job Details

Overview Company

IT Administrative Assistant & Project Management Support Specialist

City of Philadelphia

6 days ago

Highlight

OnsiteFull-time3+ yearsMid

Summary

City of Philadelphia is seeking an IT Administrative Assistant & Project Management Support Specialist to join their team in Philadelphia, PA. The role involves providing administrative and operational support to the Chief Project Management Officer and CEO, ensuring effective communication and project coordination.

About the Role

As an IT Administrative Assistant & Project Management Support Specialist, you will manage schedules, coordinate meetings and events, support project management activities, and handle administrative tasks. You will also provide budgetary and procurement support, manage IT inventory, and ensure effective communication with internal and external stakeholders.

About You

Required:

High School Diploma and two years of recent post-high school education.
3-7 years administrative/budget/fiscal/accounting experience.
Familiarity with the Microsoft Office Suite.
Strong organizational skills and attention to detail.
Ability to manage multiple tasks accurately and expeditiously.

Preferred:

College degree.
Working knowledge of Microsoft Visio.
Experience with basic Information Technology issues.

Benefits

Comprehensive health coverage for employees and their eligible dependents.
Wellness program with eligibility into the discounted medical plan.
Paid vacation, sick leave, and holidays.
Generous retirement savings options.
Public Service Loan Forgiveness program eligibility.
Free commute on SEPTA.
Tuition discounts and scholarships with partnered colleges and universities.

City of Philadelphia

With a workforce of 30,000 people, and opportunities in 1,000 different job categories, the City of Philadelphia is one of the largest employers in Southeastern Pennsylvania. As an employer, we operate through the guiding principles of service, integrity, respect, accountability, collaboration, diversity and inclusion. We strive to effectively deliver services, to resolve the challenges facing our city, and to make Philadelphia a place where all of our residents have the opportunity to reach their potential.

To learn more about job opportunities, visit www.phila.gov or follow #PHLCityJobs.

Philadelphia, PA