PRIVACY POLICY

Last updated January 6, 2025

Data Usage and Sharing

• Worker acknowledges that their data, including interview recordings, transcriptions, resumes, and other information shared through the Openjobs platform, may be sent to external services for evaluation purposes. This includes sharing data with third-party large language model providers to assess candidate interviews.
• Images from the Worker's interview may be used to generate high-quality, professional photos displayed to potential employers alongside their profile. This process may involve sending image data to third-party APIs.
• User data may be utilized to improve the quality of OpenJobs's models. For example, a selection of interviews may be used in a dataset to train models for talent evaluation.
• User data, including resumes, AI interviews, salary expectations, and other information shared through the platform, will be accessible to companies hiring through OpenJobs. Occasionally, OpenJobs may also surface relevant information about the Worker from external websites where they maintain a profile.

By using the OpenJobs platform and agreeing to these terms of service, the Worker acknowledges that their data will be collected, used, and shared as described in the "Data Usage and Sharing" section above.

OpenJobs reserves the right to use and share the Worker's data for the purposes outlined in this agreement. If the Worker wishes to have their data deleted from OpenJobs's systems, they may submit a request through the relevant support channels provided by OpenJobs. OpenJobs will comply with such requests in accordance with applicable laws and regulations. However, the Worker understands that certain data may be retained for legal, regulatory, or business purposes, even after a deletion request has been processed.

1. INTRODUCTION

OpenJobs AI Inc. ("OpenJobs," "we," "our," or "us") is committed to protecting your privacy. This Privacy Policy explains how we collect, use, disclose, and safeguard your personal information when you:

• Use our AI-powered recruitment platform at openjobs-ai.com (the "Platform")
• Interact with us as a job seeker or candidate ("Candidate")
• Receive recruitment outreach from us via email, phone, SMS, or other channels
• Use our services as a hiring organization ("Employer")

By using our Platform or engaging with our services, you agree to the collection, use, and disclosure of your information as described in this Privacy Policy. If you do not agree, please do not use our services.

2. INFORMATION WE COLLECT

2.1 Information You Provide Directly

When you register for or use our Platform, we collect:

For Candidates:

• Account Information: Name, email address, phone number, password, location
• Professional Profile: Resume/CV, work history, education, skills, certifications, salary expectations
• Interview Data: Video/audio recordings, transcriptions, responses to interview questions, AI-generated assessments
• Communication Data: Messages exchanged through the Platform, responses to outreach emails
• Preferences: Job preferences, industry interests, availability, career goals
• Identity Verification: Government-issued ID or documents (if required for verification purposes)

For Employers:

• Company Information: Company name, size, industry, website
• Contact Information: Name, email, phone number, job title
• Job Requirements: Job descriptions, required qualifications, hiring criteria
• Usage Data: Searches conducted, candidates viewed, interview feedback

2.2 Information We Collect from Public Sources

For recruitment outreach purposes, we may collect publicly available professional information about potential candidates from:

• LinkedIn and other professional networking platforms
• Company websites and team pages
• Professional directories and databases
• GitHub, portfolio sites, and other public professional profiles
• Industry conferences, events, and publications
• Public social media profiles with professional content

Information collected may include:

• Name, job title, current and past employers
• Contact information (professional email addresses)
• Educational background and qualifications
• Technical skills, expertise, and professional accomplishments
• Publications, presentations, or open-source contributions

2.3 Information Collected Automatically

When you use our Platform, we automatically collect:

• Device Information: IP address, browser type, operating system, device identifiers
• Usage Data: Pages visited, features used, time spent on Platform, click patterns
• Cookies and Tracking Technologies: Session data, preferences, analytics
• Location Data: General geographic location based on IP address

3. HOW WE USE YOUR INFORMATION

3.1 Core Platform Services

For Candidates:

• Facilitate AI-powered interview assessments and evaluations
• Match you with relevant job opportunities and employers
• Create and enhance your professional profile for employer presentation
• Generate professional photos from interview images using third-party AI services
• Communicate with you about job opportunities, platform updates, and account management
• Provide customer support and respond to your inquiries

For Employers:

• Present qualified candidate profiles that match hiring criteria
• Facilitate interview scheduling and candidate evaluation
• Provide analytics and insights about recruitment performance
• Support account management and customer service

3.2 AI Model Training and Improvement

• Model Training: Your data, including interview recordings, transcriptions, resumes, and responses, may be used to train, test, and improve our AI evaluation models
• Quality Enhancement: A curated selection of de-identified interviews may be included in datasets for model development and quality assurance
• Service Improvement: Usage patterns and feedback may be analyzed to enhance Platform functionality

3.3 Third-Party Processing

Your data may be sent to external services for:

• AI Evaluation: Third-party large language model (LLM) providers to assess interviews and generate insights
• Image Enhancement: Professional photo generation APIs to create high-quality profile images
• Infrastructure Services: Cloud hosting, data storage, and security services
• Communication Tools: Email delivery, SMS, and communication platforms

3.4 Recruitment Outreach

• Contact potential candidates about relevant job opportunities
• Share information about companies actively hiring in their field
• Invite qualified professionals to join our Platform
• Build and maintain a talent network for future opportunities

3.5 Legal and Operational Purposes

• Comply with legal obligations and respond to lawful requests
• Enforce our Terms of Service and other agreements
• Detect, prevent, and address fraud, security issues, or technical problems
• Protect the rights, property, or safety of OpenJobs, users, or the public
• Conduct internal audits, data analysis, and research

4. HOW WE SHARE YOUR INFORMATION

4.1 With Employers (For Candidates)

When you use our Platform as a Candidate:

• Your profile information (resume, interview assessments, AI-generated evaluations, professional photos, salary expectations, and preferences) will be shared with Employers who use our Platform to find qualified candidates
• Publicly available information about you may be surfaced from external websites where you maintain a professional profile
• Interview recordings or excerpts may be shared with hiring managers for evaluation purposes
• You acknowledge and consent that your data becomes accessible to Employers once they view your profile

4.2 With Service Providers and Partners

We share information with third-party vendors who perform services on our behalf:

• AI/ML Providers: For interview evaluation, natural language processing, and model training
• Cloud Infrastructure: AWS, Google Cloud, or similar providers for hosting and storage
• Communication Platforms: Email service providers, SMS gateways, communication APIs
• Analytics Services: To understand Platform usage and improve user experience
• Payment Processors: For billing and payment processing (if applicable)

These providers are contractually obligated to use your information only for specified purposes and maintain appropriate security measures.

4.3 Business Transfers

If OpenJobs is involved in a merger, acquisition, asset sale, or bankruptcy:

• Your information may be transferred to the successor entity
• You will be notified via email and/or prominent notice on our Platform
• The successor entity will be bound by this Privacy Policy unless you consent to a new policy

4.4 Legal Requirements and Protection

We may disclose your information when required by law or when we believe disclosure is necessary to:

• Comply with legal processes, court orders, or government requests
• Enforce our Terms of Service or other agreements
• Protect against fraud, security threats, or illegal activity
• Protect the rights, property, or safety of OpenJobs, our users, or others

4.5 With Your Consent

We may share your information for purposes not described in this Policy with your explicit consent.

5. DATA RETENTION

5.1 Active Users

Candidates: We retain your profile, interview data, and related information for as long as your account remains active, plus a reasonable period thereafter to fulfill the purposes outlined in this Policy.

Employers: We retain company and user data for as long as the account is active and as needed for business operations.

5.2 Outreach Recipients Who Don't Engage

If you receive recruitment outreach but do not respond or engage:

• We may retain your contact information for up to 12 months to reach out about future opportunities
• After this period, we will either delete your information or obtain renewed consent for continued outreach

5.3 After Unsubscribe or Opt-Out

If you unsubscribe from recruitment outreach:

• We will remove you from outreach lists immediately
• We retain minimal data (email address, unsubscribe status) to honor your opt-out request and prevent future contact

5.4 Deletion Requests

Upon receiving a valid deletion request:

• We will delete your personal information within 30 days
• Certain data may be retained where required by law, for legitimate business purposes (e.g., fraud prevention, legal defense), or in de-identified form for analytics

5.5 Legal and Regulatory Retention

Some data may be retained longer when required by:

• Legal obligations (tax, employment, or regulatory requirements)
• Pending litigation or investigations
• Backup systems (subject to routine deletion cycles)

6. YOUR PRIVACY RIGHTS

6.1 Rights Available to All Users

• Access: Request a copy of the personal information we hold about you
• Correction: Update or correct inaccurate information in your account settings or by contacting us
• Deletion: Request deletion of your personal information, subject to legal exceptions
• Opt-Out of Outreach: Unsubscribe from recruitment emails by clicking the unsubscribe link in any email or contacting us
• Opt-Out of Employer Sharing: Request that your profile not be shared with specific employers or be removed from our Platform
• Data Portability: Request a copy of your data in a structured, machine-readable format (where technically feasible)
• Object to Processing: Object to certain uses of your information, such as AI model training

6.2 California Privacy Rights (CCPA/CPRA)

If you are a California resident, you have additional rights:

• Right to Know: Request specific details about the personal information we collect, use, disclose, and sell
• Right to Delete: Request deletion of personal information, subject to exceptions
• Right to Opt-Out of Sale/Sharing: We do not "sell" personal information in the traditional sense, but sharing candidate profiles with Employers may constitute "sharing" under California law. You can opt out by contacting us.
• Right to Limit Use of Sensitive Personal Information: Request limits on use of sensitive data (if applicable)
• Right to Non-Discrimination: We will not discriminate against you for exercising your privacy rights

Authorized Agents: You may designate an authorized agent to submit requests on your behalf.

6.3 European Economic Area (EEA) Rights (GDPR)

If you are located in the EEA, UK, or Switzerland, you have rights under the General Data Protection Regulation (GDPR):

• Legal Basis for Processing: We process your data based on consent, contractual necessity, legitimate interests, or legal obligations
• Right to Withdraw Consent: Withdraw consent at any time for processing based on consent
• Right to Restriction: Request restriction of processing in certain circumstances
• Right to Object: Object to processing based on legitimate interests
• Right to Lodge a Complaint: File a complaint with your local data protection authority

6.4 How to Exercise Your Rights

To exercise any of these rights, contact us at:

• Email: contact@openjobs-ai.com
• Support Portal: contact@openjobs-ai.com

We will respond to verified requests within 30 days (or as required by applicable law). We may request additional information to verify your identity before processing requests.

7. DATA SECURITY

We implement industry-standard technical and organizational security measures to protect your personal information, including:

• Encryption: Data is encrypted in transit (TLS/SSL) and at rest
• Access Controls: Role-based access restrictions and multi-factor authentication for internal systems
• Security Audits: Regular security assessments and penetration testing
• Vendor Management: Due diligence and contractual safeguards with third-party providers
• Incident Response: Procedures to detect, respond to, and notify affected parties of data breaches

However, no method of transmission or storage is 100% secure. While we strive to protect your information, we cannot guarantee absolute security.

8. INTERNATIONAL DATA TRANSFERS

OpenJobs is based in the United States. If you are located outside the U.S., your information will be transferred to and processed in the U.S., which may have different data protection laws than your country.

For EEA/UK users, we implement appropriate safeguards such as:

• Standard Contractual Clauses (SCCs) approved by the European Commission
• Adequacy decisions recognized by relevant authorities
• Your explicit consent for transfers when required

9. COOKIES AND TRACKING TECHNOLOGIES

We use cookies, web beacons, and similar technologies to:

• Maintain your session and remember your preferences
• Analyze Platform usage and performance
• Deliver targeted content and measure effectiveness
• Enhance security and prevent fraud

Cookie Types:

• Essential Cookies: Required for Platform functionality (cannot be disabled)
• Analytics Cookies: Collect information about how you use the Platform
• Advertising Cookies: Deliver relevant ads and measure campaign performance

You can manage cookie preferences in your browser settings. Disabling cookies may affect Platform functionality.

10. CHILDREN'S PRIVACY

Our Platform is not intended for individuals under the age of 18. We do not knowingly collect personal information from children. If we become aware that we have inadvertently collected information from a child, we will delete it promptly.

Parents or guardians who believe we have collected information from a child should contact us immediately at contact@openjobs-ai.com.

11. CHANGES TO THIS PRIVACY POLICY

We may update this Privacy Policy periodically to reflect changes in our practices, legal requirements, or business operations. When we make material changes:

• The "Last Updated" date at the top will be revised
• We will notify you via email or prominent notice on the Platform
• For significant changes affecting your rights, we may seek your renewed consent

Your continued use of the Platform after changes are posted constitutes acceptance of the updated Privacy Policy. We encourage you to review this Policy regularly.

12. CONTACT US

If you have questions, concerns, or requests regarding this Privacy Policy or our data practices, please contact us:

OpenJobs AI Inc.
Email: contact@openjobs-ai.com
Support: contact@openjobs-ai.com

For California residents: You may also contact us to request information about our disclosure of personal information to third parties for their direct marketing purposes.

For EEA/UK residents: You may contact your local data protection authority to file a complaint regarding our processing of your personal information.

13. CONSENT ACKNOWLEDGMENT

By using the OpenJobs Platform, engaging with our recruitment outreach, or agreeing to our Terms of Service, you acknowledge that:

1. You have read and understood this Privacy Policy
2. You consent to the collection, use, and sharing of your information as described herein
3. You understand that your data (including interview recordings, transcriptions, resumes, and AI-generated assessments) will be shared with Employers and may be used to train and improve our AI models
4. You acknowledge that images from your interview may be processed by third-party APIs to generate professional photos
5. You consent to receiving recruitment communications via email, phone, SMS, or other channels (you may opt out at any time)

For Candidates acknowledging interview data usage:

You specifically consent that your interview data, including recordings, transcriptions, and AI-generated evaluations, will be:

• Shared with potential Employers
• Used to train OpenJobs AI models for talent assessment
• Processed by third-party AI/ML service providers

Thank you for trusting OpenJobs AI with your personal information. We are committed to protecting your privacy and providing a secure, valuable recruitment experience.

This Privacy Policy is effective as of the "Last Updated" date above and supersedes all prior versions.